How to set up my domain with EasyMail

Organizations that already have a domain can set up their domain with EasyMail. If you do not have a domain, you can purchase one from other providers like GoDaddy, Namecheap, or Google Domains. Below is a summary of the domain set-up procedure if you already have a domain.

Add and Verify Domain #

Add domain #

The first step in setting up a domain is to add the domain and verify it. Do these steps to add an existing domain:

1. Visit EasyEmail.Biz page, click CREATE AN ACCOUNT.
2. Enter your Organization Name, Email and Password to create a new account.
3. Select the I agree to the Terms of Service and Privacy Policy and click SUBMIT.
   
4. Click Add Now to add your existing domain.
5. Enter your domain details in the Add Domain dialog and click Add.
   
6. You have successfully added your domain. The screen will automatically be redirected to the page for you to start the domain verification process.
   

Verify domain #

You should own the domain that you add and have access to its DNS. You need to verify your domain manually.

Manual verification: #

You can verify the domain through any one of the following ways:

• CNAME method – Get a unique CNAME code generated and add it in your DNS Manager. You can view there the step-wise instructions to add the code for your specific provider. After adding the record, click Verify CNAME in the Domains page of the Admin Console.
• TXT Record method – Copy the auto-generated zb code from Admin Console and add it in the TXT Record in your DNS Manager. After adding the record, click Verify TXT in the Domains page of the Admin Console. 
• HTML method – Upload the given HTML file to a folder called easymailverify that you should create in root of your website. Now when you click Verify, your domain will be verified based on this file.

If domain verification fails, refer to Domain Verification Failure – Possible Reasons to learn more.

Note:

Upon domain verification, you can navigate to Admin Console. However, it is recommended that you follow the step-by-step process in the Email Setup panel. The below procedure describes the set up process from the Email Setup panel.

Add Users (Mailboxes) #

Immediately after domain verification, you can create your first email address for your organization. Enter the preferred email address and click Create.
You can add users in the following ways:

• Add one user at a time
• Add an external user through Invite users option

Add one user at a time #

To add a user manually, do these steps:

1. Click Add from the Users page, enter the user’s basic details on the Add user page, and click Add.
   If you want the user to reset the password at first login, select Force user to change password on first login.
   

Add external users #

External users can also be added to your organization by following the below steps:

1. Click Invitees from the Users page.
2. Select Invite A User, add the user’s mail address and click Invite.
   An invitation will be sent to the user’s email address. Once the user accepts the invite, the user will be added to your organization.
   

Note:

The Invitees option is available only for organizations with a paid plan.

Configure Email Delivery #

You should set your MX records in order to receive emails. The SPF and DKIM records should be added to ensure that the emails sent from your domain are not labelled as spam. These records must be added to your domain provider’s DNS Manager.

To manually add the MX, SPF and DKIM records, do these steps:

1. Navigate to your domain provider’s DNS Manager.
2. Remove the existing entries from the MX records page and then click Add Record.
3. Enter the MX records data from the DNS Mapping page to your domain provider’s DNS Manager and click Add Record.
4. Navigate to the TXT records tab in the DNS Manager, click Add TXT Record, enter the SPF value and click Add Record.
5. Click Add TXT Record, enter the DKIM Host Name and Value in the respective fields and click Add Record.
6. Click Verify All Records on the DNS Mapping page.
   

After verifying the records, click Proceed to Email Migration.

Email Migration #

EasyMail provides an option to migrate data from Google Workspace, Office 365, and Microsoft Exchange Server or do a simple IMAP/POP migration.

To start a new data migration, do these steps:

1. Click Start Data Migration, enter a name for the migration and select the desired migration protocol/application.
2. If you choose IMAP/POP migration, enter the server detail, security information and click Add.
   
3. Configure the migration settings such as Folders to migrate, Emails to migrate, Other preferences and so on and click Add.
4. Enter the Maximum Connection Limit value and when to Pause migration if storage reaches near to full and click Create.
5. Select the Users tab from the Migrations page, click Add, enter the source account details, choose the destination user’s email address, priority for migration and click Add.
   
6. Click Start Migration.
   You can click the Refresh button to view the migration status.

Note:

• For IMAP/POP migration from Google, you must enable two-factor authentication, generate an App password and enter the App password in the Add account dialog.
• To migrate directly from Google Workspace, Office 365 and Microsoft Exchange, you must do a one-time authentication.

Your domain is now successfully set up with Easymail. Easymail can be seamlessly integrated with popular email clients such as Outlook or Apple Mail.